Filing of Employer's Return / Notification

Data Preparation

A data file containing the Employer’s Return / Notification can be prepared through the following means:

For details of the methods for data preparation, you can refer to respective user guides or requirement specifications by clicking the above links.

Submission

There are two modes of submission of the data file under the Employer’s Return e-Filing Services (“ER e-Filing Services”):

(1) Online Mode

It allows the Authorized Signer to complete the submission process online using his/her eTAX Password, MyGovHK Password or recognized personal digital certificate through the ER e-Filing Services.

It accepts data file prepared by the following means:-

  • Direct Keying (all types of Employer's Return and Notifications)
  • IR56 Forms Preparation Tool (Forms IR56B and IR56F)
  • IRD IR56B Software (Annual Form IR56B with the submission of Employer's Return)
  • Pre-approved Self-developed Software (Annual Form IR56B with the submission of Employer's Return and Form IR56F)

An Authorized Signer refers to the person who is in one of the following capacities:

  • Proprietor for a sole proprietorship
  • Precedent Partner for a partnership business
  • Director, Company Secretary, Manager, Investment Manager (only applicable to a corporation that is an open-ended fund company), Provisional Liquidator or Liquidator for a corporation
  • Principal Officer for a body of persons

If you are an Authorized Signer but do not have an eTAX account, you may click here to open an eTAX account, or choose to upload the data file under the “Mixed Mode” and then sign and submit the paper Control List (with Transaction Reference Number and QR code) to complete the submission process.

(2) Mixed Mode

This is a new submission mode which is introduced in November 2018 to suit the operational need of some employers. It allows employers to submit IR56B or IR56F data file without the need to use the Authorized Signer’s personal eTAX account.

Any person appointed by the employer can upload the IR56B/IR56F data file containing up to 800 IR56 form records through the ER e-Filing Services prepared by the following means:-

  • IR56 Forms Preparation Tool (Forms IR56B and IR56F)
  • IRD IR56B Software (Annual Form IR56B)
  • Pre-approved Self-developed Software (Annual Form IR56B and Form IR56F)

After successful uploading of the data file, a paper Control List (with Transaction Reference Number and QR code) will be generated from the system. The Authorized Signer needs to sign and submit the paper Control List to the Department to complete the submission process.

For annual submission of the original IR56B records, a duly completed and signed paper BIR56A is required to be submitted with the duly signed Control List. Multiple uploads in a day are acceptable. However, employers should ensure all the Control Lists generated are signed and submitted to the Department in order to complete the submission process. The mere uploading of the data file will not be regarded as having complied with the employer’s obligations as stipulated in the Inland Revenue Ordinance.

If the uploaded data file is subsequently found to be incorrect and you have not yet signed and submitted the paper Control List, you can complete and submit the Form IR1472 to the Department to cancel the data file. However, if you have already signed and submitted the paper Control List to the Department to complete the whole submission process, you have to file amendment IR56 forms for the relevant employee(s) to rectify the errors.

 

Start using the Service

User GuideView Online DemoFAQ
Last revision date: April 2019
Found this page helpful?
Your feedback is highly appreciated.(optional)
Notice: This form is NOT intended for handling enquiries or complaints. For assistance, please contact the 24-hour Helpdesk at (852) 183 5500 or email to enquiry@1835500.gov.hk .
Thank you. Your input will only be  used to improve GovHK.
Thank you for your valuable feedback!

Thank you for using "XXXX".
Base on today’s experience, please rate the online service on all aspects below:

  1. 1.  Easiness of use
  2. 2.  Clarity of instructions
  3. 3.  Overall satisfaction