Online Application for a Certificate of Particulars of Motor Vehicle

For the Online Service here, you can do:

Note: You need an 'iAM Smart+' account with digital signing function or a valid personal or organisational digital certificate for the application.

Notes for Attention

• For procedures and details on applying for a Certificate of Particulars of Vehicle (“Certificate”), please refer to “Guidance Notes on the Applications for a Certificate of Particulars of Vehicle”.
• If the application is made for a certificate showing vehicle particulars of a specified date and time over 5 years before the date of application, please duly complete the “Application for a Certificate of Particulars of Vehicle” (TD318 form) and submit the application in person or by agent to any Licensing Offices or by post. The Certificate will be posted to the applicant by registered post within 10 working days upon receipt of the application if the submitted documents are in order.
• If the application is made for a certificate based on (2) or (3) under the below “Conditions for issuance of the Certificate”, applicants shall provide details for the purpose(s) as specified in the written consent of the registered vehicle owner concerned, which may be subject to checking if needed. For online application, applicant may provide the details for each purpose in not more than 300 English characters or 100 Chinese words.  Applicants may submit the application using “Application for a Certificate of Particulars of Vehicle” (TD318 form) if they need to provide the details with more words.

• Purposes of establishing the register of vehicles

(1) regulating the use of vehicles;

(2) enabling the law enforcement agencies to discharge their responsibilities; and

(3) providing relevant information to persons directly affected by the ownership or use of a vehicle who as a result need to ascertain the particulars of that vehicle.

The information obtained from the register of vehicles shall, unless with the consent of the owner, only be used for purpose(s) that conform with the purpose(s) of the register of vehicles and purpose(s) as specified in the application for the Certificate.

• Conditions for issuance of the Certificate

(1) The applicant is the registered owner of the vehicle; or

(2) The applicant declares that he has obtained the written consent of the registered vehicle owner concerned to acquire the relevant Certificate, and that such information would only be used for purpose(s) as specified in the written consent of the registered vehicle owner concerned. The applicant must also state to TD the identity document number, Certificate of Incorporation number or Company Registration number of the vehicle owner, and such information provided should conform with the records maintained by TD; or

(3) The applicant declares that his (or his principal’s) interests are directly affected by the ownership or use of the vehicle, and therefore needs to ascertain the particulars of that vehicle, and that such information would only be used for the following specified purpose(s), including:

(a) sale and purchase of vehicle

(b) insurance claims

(c) compensation/claims

(d) rectification of improper presence of the vehicle

(e) recovery of fees/fines/charges and payment of loan involving a vehicle

(f) legal proceedings involving the vehicle

(g) safety recalls

For the interpretation and examples of the above specified purposes, please refer to “Guidance Notes on the Applications for a Certificate of Particulars of Vehicle”.

• Applications under exceptional circumstances

In case the applicant considers that his application does not meet the conditions specified in items (1), (2) and (3)(a) to (g) above for issuance of the Certificate but there is a need to ascertain the registered particulars of a vehicle due to other circumstances involving the ownership or uses of the vehicle and involving significant public interest, and wishes to obtain special consideration for issuance of the Certificate, the applicant must make an application under exceptional circumstances through a written submission to the Commissioner for Transport (online application is not applicable for application under exceptional circumstances). The application under exceptional circumstances will only be approved if the Commissioner for Transport is satisfied that the applicant’s obtaining and the disclosure by the Commissioner for Transport of the vehicle particulars (or part of the particulars) to the applicant is lawful and legitimate; the public interest in disclosing the vehicle particulars (or part thereof) outweighs the registered owner’s right to privacy; and the lawful rights and interests of other persons and society as a whole in the overall circumstances of the case.  The Commissioner for Transport must also be satisfied that the concerned particulars will be used by the applicants solely for the stated purpose(s) without any misuse or abuse.  For details, please refer to “Guidance Notes on the Applications for a Certificate of Particulars of Vehicle”.

Who Can Apply Online?

You can apply online if you are:

• at least 18 years of age and holder of an ‘iAM Smart+’ account with digital signing function or a valid personal digital certificate issued by recognised Certification Authorities; or
• the authorised person of a limited company who holds a valid organisational digital certificate opened with a Certificate of Incorporation.

What Do I Need for Application?

• An ‘iAM Smart+’ account with digital signing function (see the image below) or a valid personal or organisational digital certificate issued by recognised Certification Authorities for authentication, e.g. Hongkong Post (see the images below).

More on 'iAM Smart+'

More on digital certificate

• A credit card (Visa, MasterCard, JCB or China UnionPay), FPS or a PPS account number and Internet password for payment. 

Note 1: Visa, MasterCard and JCB offer additional security programs to give their cardholders extra protection when they make online payments.  You must register in advance with Verified by Visa (VbV), MasterCard^® SecureCode^TM or J/Secure^TM.

Note 2: PPS does not support payment via browsers of mobile devices (including mobile phones and tablets) at the moment. If you wish to pay by PPS, please change to use desktop computer.

• A printer to print out a hard copy of the acknowledgement page and the Certificate, or a storage device to save your application details.  (Note: If you do not have both, please remember to write down the application reference number.)

How Much Should I Pay for a Certificate?

The fee for each Certificate of Particulars of Motor Vehicle is HK$45.

ATTENTION

If you wish to pay through this e-service on a device with Kaspersky Internet Security software installed, please click https://help.kaspersky.com/KIS/2018/en-US/82231.htm for more information.

The Commissioner for Transport will be able to verify the Certificate of Particulars of Motor Vehicle obtained through the online service except in the following situations:

• The Certificate is wrinkled.
• The Certificate is a photocopy.
• The Certificate has been folded.

Can I Apply for a Certificate by Post?

You can apply for a Vehicle Certificate by post. The Certificate will be posted to you by registered post within 10 working days upon receipt of your application if the submitted documents are in order.

Download application form TD318 - Application for a Certificate of Particulars of Vehicle (pdf file)

Underpaid mail items will be rejected.  Please pay sufficient postage to ensure mail items can duly reach us.

Further Information

If you need further information on the online service, please contact us at 2804 2600 or visit the Transport Department’s website below.