Electronic Health Record Sharing System

Electronic Health Record Sharing System (eHRSS)

Electronic Health Record Sharing System (eHRSS) is a territory-wide, patient-oriented electronic sharing platform. It enables access and sharing of participating patients’ health data by authorised healthcare organisations in the public and private sectors.

After joining eHRSS, the Hospital Authority (HA), the Department of Health (DH) and private healthcare providers selectively authorised by you can access and upload your electronic health record (eHR) for healthcare purposes to enable more timely diagnosis and treatment, and reduce duplicate diagnostic tests.

Joining eHRSS is entirely voluntary and free of charge. You can withdraw from eHRSS or revoke any authorisation given to a healthcare provider (other than HA and DH) anytime.

Members of the public can register in different ways.

Online Submission of Application

If you are 16 or above and hold a Hong Kong identity card, you can submit an application online for registration as a healthcare recipient of eHRSS on the following website:

eHRSS Online Registration

After completing the online submission, you may activate your record with your Hong Kong identity card when you next visit a registered private healthcare provider for medical services. You may also activate your record at any eHR Registration Centre under HA or DH, or the eHR Registration Office (RO). 

Activation is an important privacy protection measure which authenticates your identity to start sharing your electronic health record in the eHRSS.

Other Registration Methods

You can also register yourself, a child aged below 16 or a person incapable of giving consent in the following ways:

  • Register in person (or together with the child below 16 or the person incapable of giving consent) at any eHR Registration Centre under HA or DH, eHR RO, or eHR Registration Centre of registered private healthcare provider providing services for you; or
  • Complete a registration form and submit it via postal mail, fax or drop-in box of eHR RO. Please bring supporting documents when you next visit a registered private healthcare provider for medical services to verify your identity and activate your record. You may also activate your record at any Registration Centre under HA or DH, or eHR RO. If you register a child below 16 or a person incapable of giving consent, please bring supporting documents to activate the record together with the participating child or person.

Application Form Required

  • If you are 16 or above and register yourself, you should complete RE(C)01 or RE01 form; or
  • If you register a child below 16 or a person incapable of giving consent, you should complete RE(C-SDM)01 or RE(SDM)01 form

For details, you can refer to the links below:

Guide for Healthcare Recipient Registration (PDF File)Registration InformationRegistration FormSupporting DocumentseHR Registration CentreseHR Registration OfficeSearch for Registered Healthcare Providers

Newborn Registration

Before your newborn baby obtains the Hong Kong birth certificate, you can register in person with him / her at the eHR Registration Centre of the birth hospital. Show the birth certificate afterwards at any eHR Registration Centre under HA or DH, eHR RO, registered private healthcare provider providing services for your baby, or Maternal and Child Health Centres of DH to complete the eHR record.

If your baby has already obtained the Hong Kong birth certificate, you can register in person with him / her at any eHR Registration Centre under HA or DH, eHR RO, or eHR Registration Centre of registered private healthcare provider providing services for your baby. Or you can complete the RE(C-SDM)01 or RE(SDM)01 form and submit it via postal mail, fax or drop-in box of eHR RO. Then approach a registered private healthcare provider with the supporting documents for identity verification and record activation when your baby receives medical services. You may also activate the record at any Registration Centre under HA or DH, or eHR RO with your baby.

For details, you can refer to the link below:

Registration of Newborn Baby (PDF File)

Enquiries

If you want to learn more about eHRSS and registration methods, please contact eHRSS Help Desk at (852) 3467 6300 or email: ehr@ehealth.gov.hk.

Last revision date: October 2016