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Filing Employer’s Returns and Notifications

  • Employer can file Employer’s Annual Returns BIR56A plus IR56B, IR6036B plus IR56M and Employer’s Notifications IR56E/IR56F/IR56G under eTAX through the Internet
  • Employer can online complete and submit Employer’s Annual Returns and Notifications up to 30 sets of these forms in one go each time
  • Employer can also online complete BIR56A and upload a data file of up to 200 IR56B records in internet submission format generated from self-developed software pre-approved by IRD or IR56B software provided by IRD
  • Employer can only file Employer’s Annual Return (BIR56A/IR6036B) once for each year of assessment.  Multiple submissions for the same year are not allowed
  • Correction /Amendment of IR56B/IR56M previously filed and original IR56B/IR56M that were omitted in previous filing of BIR56A/IR6036B can be filed through Internet.  They can be filed in the same go with original/ replacement/ additional forms of IR56E/ IR56F/ IR56G.  Each submission is up to 30 sets of forms and multiple submissions in a day are allowed
  • Employer must input the “Employer’s Identification Code” (ERIC)http://www.ird.gov.hk/eng/pdf/bir56a_eric.pdf printed on the Annual Employer’s Return to confirm the identity before submission. The “ERIC” will be updated every year 

 

Features of Internet filing

  • Fill in employer’s details once is enough, no need to repeat on each form
  • Can select Chinese/English language for printing each individual form completed online
  • Can save the online completed and submitted IR56 forms on individual basis for distribution to employee/ recipient
  • Can use the Annual Employer’s Return file of IR56B/IR56M completed online and submitted through the Internet for a previous year to direct transfer employee’s/ recipient’s personal particulars to the new employer’s return/ notification for the same employee/ recipient.  It makes future filing of returns faster and easier
  • The Preparer must input a Self-selected Key (by own choice of 6 to 8 characters) when he starts to complete new returns online.  The Key will be used as an authentication for subsequent opening of the saved return file
  • Can preview summary of forms completed online
  • eTAX Account holder can sign and submit the forms collectively online. No need to sign on each sheet of form
  • Instant e-Acknowledgement of receipt will be issued through e-mail to employer and other persons nominated by employer
  • No need to obtain paper forms from IRD or to download from the Internet
  • A secure service operating day and night
  • Integrity and confidentiality of data preserved
  • Instant transmission of data and no queuing or postage required

Who can use the “Completion of Employer’s Return” service

Any person appointed by the employer can use the “Completion of Employer’s Return” service to fill in return information, or validate a data file of IR56B records in the required internet submission format, irrespective of whether he has an eTAX account or not.  The return file prepared under this “Completion of Employer’s Return” service or the IR56B records file validated by this service must be signed and submitted by the authorized person bearing an acceptable designation through the “Completion and/or Submission of Employer’s Return” service using his/her personal eTAX account.

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Last review date: May 2013

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