The Registration of Persons Ordinance and the Registration of Persons Regulations provide for the issue of Certificate of Registered Particulars and Certificate of Exemption. Here you can learn about how to apply for these certificates and where to go for more information.

Under the Registration of Persons Ordinance, you can apply for a Certificate of Registered Particulars showing the particulars registered in your identity card records, such as your name, residential address, date of birth, place of birth, marital status and name of spouse. The fee for the certificate is HK$385.

You should complete the application form ROP122 and submit it in person to any Registration of Persons Office.

The application form and office addresses are available through the following links.

• Form ROP122 – Application for a Certificate of Registered Particulars
  http://www.immd.gov.hk/ehtml/rop122.htm
• Registration of Persons Office
  http://www.gov.hk/en/residents/immigration/idcard/hkic/whereapply.htm

If you cannot apply in person due to poor health, you can appoint a representative to handle the application on your behalf. You should send your application by post to:

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong

Your application should include the following:  

• A completed and signed application form ROP122
• Copies of the identity cards of both you and your representative
• A letter stating your reason for application and authorising your representative to handle your application. You should note the following points:
  • The letter must contain the names and Hong Kong identity card numbers of both you and your representative, and the contact address and telephone number of your representative
  • You must sign the letter and affix onto it your left or right thumbprint, which must be complete and clear enough for verification. If you have not applied for a smart identity card before, you should only provide your left thumbprint
• A certificate issued by a Hong Kong registered medical practitioner certifying your present health condition

The fee is payable upon collection of the certificate.

Applications from Outside Hong Kong

If you are living outside Hong Kong, you should apply by post to:

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong

Your application must include the following:

• A completed and signed application form ROP122
• A copy of your Hong Kong identity card or travel document
• A written and signed request containing your reason for the application, your name and Hong Kong identity card number. If you appoint a representative to collect the certificate, please specify the name, Hong Kong identity card number, contact address and telephone number of that representative
• The request must be affixed with a recent photograph not larger than 60 x 50 mm or smaller than 50 x 40 mm and your left or right thumbprint. If you have not applied for a smart identity card before, you should only provide your left thumbprint
• The copy of your Hong Kong identity card or travel document, the photograph and thumbprint must be properly authenticated by a Notary Public of the country where you reside and clear enough for verification

Payment for the certificate should be made by a crossed cheque payable to ‘The Government of the Hong Kong Special Administrative Region’. If the cheque is not drawn on a bank in Hong Kong or not in Hong Kong dollars, an extra bank handling charge of HK$100 must be included.

Further Information

More information is available through the following link.

• Frequently asked questions
  http://www.gov.hk/en/residents/immigration/idcard/hkic/faqs.htm

Under the Registration of Persons Regulations, the aged, the blind or the infirm who satisfy a registration officer that their personal attendance for registration of Hong Kong identity cards will injure their health or the health of others are not required to register or apply for the issue or renewal of an identity card. They can instead apply for a Certificate of Exemption, which is issued free of charge.

Application

If you belong to one of these categories of persons, you can apply for a Certificate of Exemption with a letter written by you or your representative (such as a family member, relative, social worker from the Social Welfare Department, registered medical doctor looking after your case or supervisor of elderly homes). The letter should include the name, identity card number, contact address and telephone number of both you and your representative, your reason of applying for the exemption and the chosen Registration of Persons Office for collection of the certificate. Your application should be sent by post to:

Registration of Persons General and Statistics Unit
12/F, Immigration Tower
7 Gloucester Road
Wan Chai, Hong Kong

Alternatively, your representative can submit your application in person to any Registration of Persons Office.

The office address and sample application letter with collection arrangement are available through the following links.

• Registration of Persons Office
  http://www.gov.hk/en/residents/immigration/idcard/hkic/whereapply.htm
• Sample application letter and collection arrangement form
  http://www.immd.gov.hk/pdforms/sfrop166e.pdf

Supporting Documents

Copies of the following documents must be enclosed with your application:

• A certificate issued by a medical practitioner registered in Hong Kong certifying your present health condition (not required if you are aged 70 or over)
• A copy of your identity card
• A recent photograph of you

Notes

If your application is approved, you or your representative will be asked to collect the Certificate of Exemption at the Registration of Persons Office you have chosen. Your old identity card, if any, should be returned to the Registration of Persons Office upon collection of the Certificate of Exemption.

When your health permits, you should apply for a new identity card by returning your Certificate of Exemption at any Registration of Persons office.

The Certificate of Exemption is not a travel document and cannot be used for immigration clearance.

More information on the Certificate of Exemption is available through the following link:

• Frequently asked questions
  http://www.gov.hk/en/residents/immigration/idcard/hkic/faqs.htm